There are a number of settings involved in running your invoicing function successfully, some are required and some are your choice for what you want to include on your invoices. Each option below has a link to a more detailed explanation and set of instructions on how to enable or disable the function.
TABLE OF CONTENTS
- Adding your Next Invoice Number
- Show Service Times on Invoices
- Include Staff Member Name by Services on Invoices
- Add Reference to Account Summary on Invoices
- Enable Adding Services to an Invoiced Service Order
- Take Payments Automatically on Invoicing
- Prevent Copies of Invoices and Quotes being Sent to Company Email
- Set an Email Notification to Confirm Payments to Clients
- CC Payment Notifications to Company
Adding your Next Invoice Number
Invoices are automatically numbered sequentially. Your next invoice number will be taken from the value in this field which can be changed at any time.
To add your next invoice number:
Show Service Times on Invoices
|If a service item is configured with a "Time Type" of "Time blocks", the time block used for scheduling will show on the invoice. If a "Time Type" of anything other than "time blocks" is used, the scheduled service time will show on the invoice.
To show times on your invoices:
Include Staff Member Name by Services on Invoices
|You have an option to include the staff member's name for each scheduled service on the invoice.
To show the sitter name on your invoices:
Add Reference to Account Summary on Invoices
|This setting places the text “Please refer to your account summary for details of all required payments” on each invoice.
To show the reference to the account summary on an invoice:
Enable Adding Services to an Invoiced Service Order
|This important function allows you to add services to a service order, even after it is invoiced. This also means that service orders can have more than one invoice associated with them.
To allow adding services to invoiced orders:
Take Payments Automatically on Invoicing
|Enable Bulk Credit / Debit Card Charges allows you to take payments from each client's stored Payment Method at the time you create invoices if they have provided consent. Stripe must also be enabled on your account.
To enable bulk credit / debit card charges:
Prevent Copies of Invoices and Quotes being Sent to Company Email
|When emailing quotes and invoices to clients, it can be useful for you to have a duplicate of the emailed Invoices and Quotes that have been sent to clients, and this feature is switched ON by default. This is optional and some businesses prefer not to receive them.
To prevent CC invoices or quotes being emailed to company:
Set an Email Notification to Confirm Payments to Clients
|When recording a check or cash payment, you can email a payment notification to the client confirming receipt of payment. Set the default for the Payment email to be the option you choose most often, to save you some clicks.
To set the email receipt notifications default:
Change your Late Payers Terminology
|You can optionally change the terminology used for late payments. The default is "Overdue" but you can use "Past Due" by changing this setting.
To use "Past Due" instead of "Overdue":
CC Payment Notifications to Company
|When a payment email is sent to a Client, a copy of this email can be sent to the company email address. If you prefer not to receive copies of this email, then you can choose to switch these off.
To turn off CC Payment Notifications to Company:
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